Safety First: How to Keep Your Company Retreat Memorable for All the Right Reasons

By Artisan Venture Tours – Livingston, Montana

At Artisan Venture Tours, we love curating unforgettable company retreats—whether it’s a serene riverside escape, a high-energy mountain adventure, or an intimate creative workshop in the heart of Montana. But while the goal is always connection and inspiration, one thing comes first: safety.

A retreat should leave your team with great stories—not injuries, illnesses, or unexpected stress. That’s why we’ve compiled our top safety tips to help your next company retreat run smoothly from start to finish.

1. Start With a Risk Assessment

Every location is unique, and so are its risks. Before your group arrives, make sure to:

• Check the terrain and weather forecast

• Identify emergency exits and routes

• Share local medical contact information

Our team at Artisan Venture Tours always includes this step—it’s the foundation for a worry-free retreat.

2. Travel Smart

Whether your team is traveling by van, bus, or plane, transportation is more than just getting from A to B. We recommend:

• Choosing experienced, vetted drivers

• Scheduling vehicle safety checks

• Keeping an eye on weather updates—especially here in Montana, where conditions can change fast.

3. Gear Up for the Great Outdoors

If your retreat includes hiking, paddling, or exploring, don’t skimp on safety gear:

• Wear sturdy footwear and weather-appropriate layers

• Bring helmets or protective equipment for certain activities

• Always have certified guides leading the way

In the Yellowstone River Valley, the beauty comes with natural challenges—our guides know them well.

4. Stay Healthy and Hydrated

Mountain air and sunshine are refreshing—but also dehydrating. We encourage:

• Hydration stations at all activity zones

• Sunscreen and insect repellent use

• Allergy awareness, especially in wildflower season

• Gradual acclimatization for higher-altitude locations

5. Be Prepared for Illness Protocols

Even though the pandemic has eased, illness prevention is still important:

• Offer sanitizing stations

• Provide flexible schedules if someone needs to rest

• Screen for symptoms at check-in when appropriate

6. Plan Safe Social Evenings

Evenings around the fire or at a cocktail mixer are retreat highlights—but keep them safe:

• Assign sober staff to oversee activities

• Keep fire pits secure and supervised

• Serve alcohol responsibly

7. Have Medical Support Close By

From minor scrapes to emergencies, medical readiness is key:

• Stock first-aid kits in accessible locations

• Identify trained first-aid responders

• Keep EMS contact details on hand

8. Communicate Safety Expectations Early

Send your team a digital safety guide before the trip. Include:

• Emergency contacts

• Weather tips

• Wildlife safety reminders

• Any special gear requirements

9. Kick Off With a Safety Orientation

On the first day, host a short safety briefing:

• Outline emergency procedures

• Review safety rules for each activity

• Point out who to contact in case of trouble

The Artisan Venture Tours Approach

“Our job is to make sure you can focus on connection, creativity, and fun—without worrying about safety,” says the team at Artisan Venture Tours. “When you combine thoughtful planning with local know-how, you get an experience that’s unforgettable for all the right reasons.”

Plan Your Next Safe and Inspiring Retreat

Located in Livingston, Montana, Artisan Venture Tours creates retreats that blend breathtaking scenery, authentic local experiences, and meticulous safety planning. From the first brainstorming call to your group’s return home, we handle every detail—so you can simply show up and enjoy.

📞 Ready to start planning? Call us at +1 406-222-2205 or visit artisanventuretours.com.